FIR Project Coordinator

We are seeking an experienced leader to help us drive change in the construction and engineering industry, to raise awareness of the benefits of creating a fairer more inclusive workplace that is better for all. If you have experience of delivering equality, diversity and inclusion initiatives, the ability to engage at a senior level and demonstrable experience of driving change we would like to hear from you.

The Fairness, Inclusion & Respect (FIR) programme’s key objective is to understand the challenges and barriers within the industry and to raise awareness with the objective of supporting a more attractive, diverse and welcoming place to work for all.

The FIR Programme is an industry-wide change programme endorsed by the Construction Leadership Council and is led by our Employer Leadership Group including BAM Construct UK, GRAHAM Construction, Mace, WJ Group, Core Highways and VGC working together with major infrastructure clients such as HS2, National Highways, Transport for London and Network Rail.

Together we have developed a Toolkit of support, delivered workshops and events, created a range of online tools and developed and supported a network of over 600 FIR Ambassadors. This all aims to encourage a culture of Fairness, Inclusion and Respect (FIR) across the construction and engineering sector.

The programme is co-funded by CITB, our four infrastructure clients and the partners of the Supply Chain Sustainability School.

Action Sustainability is a leading consultancy, founded in 2006, with the aim of leading and inspiring sustainable business.  We deliver the FIR Programme on behalf of our Partners.

We have a team of over 60 full and part-time employees and associates, working remotely across the UK with a central office in London.  We are proud of our successes, which include:

• Winners of the Queen’s Award for Sustainable Development 2022
• The development and launch in 2012 of the multi-award-winning Supply Chain Sustainability School (www.supplychainschool.co.uk), including the industry-leading Fairness, Inclusion & Respect (FIR) programme
• Training over 42,000 people form 10,000 companies annually. 47% of delegates said we had helped them to reduce their carbon emissions and 67% of those we reach with our FIR programme say we have helped them develop a more diverse team.
• The launch in 2014 of the UK’s first cloud-based sustainability performance reporting tool for the construction and built environment sectors, (www.sustainabilitytool.co.uk).
• Authoring the ISO 20400 in sustainable procurement and are now leading global adoption through our social enterprise arm, Action Sustainability CIC (www.iso20400.org) and our commercial consultancy services
• Providing bespoke, specialist business advice, training, and practical tools to leading organisations such as Land Securities, Serco, Siemens, the Houses of Parliament, Bentley, Burger King, and the NHS.

Many of our clients are leaders in their sectors on sustainability and supply chain issues and we are proud of our reputation for leading the thinking in this area.

Reporting to the Project Manager, the Project Coordinator’s remit will include:

• Supporting the FIR team to arrange meetings, training dates and conferences with a wide network of clients and stakeholders.
• Planning and arranging training activities and events (webinars via Zoom and Teams, workshops and conferences), including devising subject choices, arranging all logistics, venue liaison (if relevant), processing bookings and liaising with and booking the trainers.
• Attending meetings and training activities where necessary to support the trainers; attending supporting events to promote the projects as necessary.
• With the support of the Marketing team, promoting the various training activities for each project through various channels (social media, email marketing etc.) as required.
• Supporting the FIR team with the preparation of professional documents, PowerPoint presentations, promotion flyers and other materials.
• Regularly reporting back on key performance targets and helping conduct reporting tasks via Excel for quarterly reporting periods.
• Assisting the Programme Manager in meeting all project deliverables on a quarterly basis.
• Conducting data analysis to help the wider team make informed decisions for the benefit of the projects.
• Assisting in the development of relevant learning materials and supporting documentation, content, e-learning, videos, etc.
• Updating FIR webpages with new content on a regular basis via WordPress.
• Writing reports, undertaking meeting preparation, taking meeting notes and following up on actions, diary management and other administrative duties.
• Keeping various systems up to date which record data, feedback statistics etc.
• Other tasks as instructed to support the projects or business.

• Willingness to work collaboratively and responsively with colleagues and key stakeholders.
• Ability to communicate clearly in both verbal and written form, with excellent telephone skills.
• Excellent organisational skills with attention to detail and ability to work in a flexible and creative way.
• Takes on full ownership and responsibility to deliver against targets, solve problems and manage workload proactively.
• Experience of supporting projects with multiple stakeholders.
• Ability to multi-task and prioritise in a busy environment.
• A commercial approach and excels at working at pace.
• Demonstrates excellent knowledge of the Microsoft Office Suite, including PowerPoint, and Excel skills.
• Comfortable working with data.
• Has a ‘can do’ attitude and is willing to learn and continuously improve.
• A passion for EDI and commitment to promoting diversity and inclusion.
• A desire to play a role in driving positive and sustainable change.
• Understanding of, or worked directly on, content management systems (desirable).